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      Group Learning Paths & Adding/Removing Users in Groups

      Understanding the User Groups feature of the LMS

      Video Walkthrough

      Overview of User Groups in KnowledgeCity LMS

      The User Groups feature in the KnowledgeCity Learning Management System (LMS) is designed to streamline the management and assignment of courses to specific sets of users. Here is a step-by-step guide on how to view, manage, and add users to groups, as well as how to adjust a group's learning path.

      Accessing User Groups

      1. Log in to your KnowledgeCity LMS Dashboard.
      2. Go to the left side panel of the Dashboard.
      3. Click on the User Groups option to access the User Groups page.

      Viewing and Managing User Groups

      1. On the User Groups page, you'll see a list of existing groups, organized by group name, number of users, number of subgroups, and available actions.
      2. In the top right corner, you can use the Send Message button to communicate with all groups or the Search Bar to find a specific group.
      3. To manage a group, such as the "Accounting" group, navigate to the Actions column and click the Actions button next to the group name.
      4. Select Manage from the dropdown menu to view the Users tab for the chosen group.

      Managing Users Within a Group

      1. Under the Users tab, you will find a list of users in the group, along with details such as their name, group affiliation, employee ID, email, course progress, license status, and possible actions for each user.
      2. Use the Search Bar in the top right to find a specific user in the group.
      3. There is a Drop Down Menu that allows you to filter users by various criteria, such as license status.

      Setting a Group Learning Path

      1. Click the Learning Path tab within your group's page.
      2. If no course list is assigned, use the Select Courses List dropdown to add a course list.
      3. Choose the desired course list and click Add a Course.
      4. Click the Save button to confirm the changes, making sure the course list is assigned to the group learning path.

      Adding Users to a Group

      1. Click the Add Users tab on the group page.
      2. On the left side, view the list of current group members; on the right, search for users to add.
      3. Check the box next to the user's name that you wish to add (e.g., Casey).
      4. Click Copy Selected to add the user to the group without removing them from any other groups they may belong to.

      Removing Users from a Group

      1. To remove a user, locate them on the left-hand side list.
      2. Check the box next to their name and click Remove Selected.

      Group Settings and Options

      1. Use the Group Settings tab to adjust settings such as access schedules.
      2. At the top of the group page, additional options are available:
        • Set as Default Group: Makes the current group the default for new users.
        • Rename Group: Change the group's name.
        • Delete Group: Remove the group entirely from the LMS.
        • Send Message: Communicate with users within the group.


      By following these steps, administrators can effectively manage User Groups within the KnowledgeCity LMS, ensuring that users have access to the correct learning materials and enabling efficient communication and organization.